Multiple Positions – Ministry of Education

Full Time
Lusaka
Posted 4 hours ago

Minsitry of Education

ZAMBIA EDUCATION PROGRAM COORDINATION UNIT

GOVERNMENT OF THE REPUBLIC OF ZAMBIA

MINISTRY OF EDUCATION (MOEDU)

Full-time job listings

The Government of the Republic of Zambia, through the Ministry of Education (MOEDU), is committed to enhancing equitable access to quality education as part of various educational initiatives. In line with this mission, we are excited to announce the implementation of the Enhancing Inclusive Quality Learning (EIQuaL) Project, supported by a $14 Million Education Systems and Capacity Grant from the Global Partnership for Education. This project aims to reduce Learning Poverty Levels across the country.

PROJECT GOALS

a) Ensure learners achieve learning outcome targets by age 10, with equitable results for boys and girls;
b) Equip teachers with pedagogical content knowledge, aligned teaching materials, and gender-responsive practices to enhance literacy and numeracy outcomes;
c) Utilize data-informed strategies for targeted and timely support, improving service delivery and learning outcomes; and
d) Reduce gender inequality in educational access, participation, completion, and outcomes for marginalized boys and girls.

PROJECT DURATION

The Enhancing Inclusive Quality Learning (EIQuaL) project is set for a duration of three years, renewable upon satisfactory performance.

GRANT MANAGEMENT

Save the Children will serve as the Grant Agent, responsible for ensuring compliance, fiduciary oversight, and providing technical support for effective project delivery.

The Ministry of Education is inviting applications from qualified candidates who meet the minimum requirements to fill the following position:

1) PROJECT COORDINATOR x1

Reporting Relationship

The Project Coordinator will report to the Director – Planning and Information in the Ministry of Education.

Scope and Duties

a) Responsible for strategic leadership and ensuring an integrated vision among different components and stakeholders and focusing on achieving the overall impact of the Enhancing Inclusive Quality Learning (EIQuaL) project in line with the GPE Compact;
b) The Project Coordinator will take a leadership role in ensuring technical implementation and ensure the project meets desired goals and reporting requirements;
c) The Project Coordinator will be responsible for the technical oversight of the project and is specifically responsible for project implementation that relates to National, Regional and community level service delivery;
d) S/he will be responsible for providing technical leadership to the programme, documentation and dissemination of innovation and good practices and establishing, maintaining and expanding partner relations for the sector;
e) Develop strategic plans, annual and quarterly work plans, and overall management of the program in line with GPE guidelines to achieve project objectives;
f) Responsible for overall program implementation and operations in line with GPE regulations, procedures, Ministry of Education and Save the Children guidelines;
g) Support a rigorous approach to learning and adaptation driven by data that, in consultation with government, donor, and education sector, leads to refinements and adjustments to the projects technical approaches and annual work plans and allows for timely and accurate decision-making;
h) Direct transparent communications with partners, including negotiating scopes of work, addressing requisite revisions in programmatic work, and troubleshooting issues that may arise;
i) The Project Coordinator will be providing technical and program oversight in the design and day-to-day management of implementation to increase the demand for quality priority of Foundational education services and community engagement activities;
j) The Project Coordinator will also ensure the technical and methodological soundness of activities and, in collaboration with the project team and partners, support the design of service delivery strategies, based on sound and up to date evidences;
k) The Project Coordinator is responsible for overall financial management, risk management, and establishing compliance with GPE regulations, procedures, and Save the Children guidelines;
l) Represent the project team with partners and key stakeholders, maintaining positive relationships with donors, local ministries, and the Save the Children country office team.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s Degree in Education, Project Management, Development Studies or equivalent; and
c) Master’s degree in the relevant field.

Minimum Relevant Pre-Job Experience

a) Ten (10) years of professional experience in designing, managing and implementing large and complex education programs; and
b) At least five (5) years of senior program experience working and living in a developing country, ideally in Zambia.

Desired Competences

a) Experience of working with government systems and understanding program implementation through government systems; and
b) In-depth knowledge of Global Partnership for Education (GPE) approaches and regulations.

Desirable Personal Attributes

a) Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations;
b) Creative problem-solving skills with the ability to work effectively in resource-constrained environments;
c) Excellent oral and written communication skills in English; and
d) Personal commitment to gender equality, child rights and social inclusion.

2) DEPUTY PROJECT COORDINATOR – OPERATIONS x 1

Reporting Relationship

The Deputy Project Coordinator – Operations will report to the Project Coordinator of the Enhancing Inclusive Quality Learning (EIQuaL) Project.

Scope and Duties

a) Develop and maintain excellent relationships between consortium partners, wider civil society, international community, and other government agencies and networks working on improving the quality of education in Zambia;
b) Work closely with the Zambian government to ensure strong integrated programming, support broader inclusive quality learning strategies, and mitigate duplication of efforts;
c) Jointly establish and implement an effective governance structure for the project that ensures government leadership, buy-in, harmonization, and sustainability;
d) Serve as the Project’s primary point of contact with the System Transformation Grant (STG) and System Capacity Grant (SCG) with regards to overall project implementation and management matters relating to the grant/cooperative agreement;
e) Ensure proper project management by ensuring that all planned expenditures are on track in strict compliance with the agreed budget lines following Government regulations;
f) Ensure that KPI’s for project operations are met and work closely with other functions to achieve project milestones;
g) Ensure that reports for donors, the Government of Zambia, and Save the Children International are prepared as required, ensuring these are of highest quality and submitted in a timely manner to the donor;
h) Manage and supervise the work of all field staff, long-term staff, short-term staff, consortium partners, and/or sub-partners, as proposed;
i) Work with the HR experts to ensure appropriate staffing for the project and planning and implementing strategies to recruit, manage and motivate staff—ensuring a positive, healthy and productive work environment;
j) Ensure compliance with staff development strategies and support Performance Management systems and evaluations;
k) Put in place appropriate management systems, including regular team and individual meetings, mechanisms for cross-department coordination and collaboration, and norms and practices that are result-driven;
l) Coordinate closely with Save the Children International offices (in Zambia, as well as at the regional and global levels) and partners in operational, administrative, and HR matters, especially regarding project operations and financial matters; and
m) Fully inform Save the Children’s home and field office on all matters relating to the project and maintain appropriate links with partner organizations.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s degree in Economics, Business Administration, Project Management or equivalent; and
c) Master’s Degree in a relevant field.

Minimum Relevant Pre-Job Experience

a) Ten (10) years of professional experience; and at least five (5) years in a senior management role.

Desired Competences

a) Experience of working in any of the following areas: educational sector partnerships, and/or capacity strengthening of government ministries;
b) Proven experience in developing effective working relationships with government ministries, international organisations, donors, academics and community-based and grass-roots organisations;
c) Demonstrated senior management experience on donor projects including familiarity with donor’s project management, reporting procedures and systems; and
d) Experience with gender equality and /or social inclusion is preferred.

Desirable Personal Attributes

Excellent management, communication, and negotiation skills demonstrating the ability to lead and build consensus, cooperation and coalitions among individuals, civil society groups, private sector, and government officials.

3) DEPUTY PROJECT COORDINATOR – TECHNICAL x 1

Reporting Relationship

The Deputy Project Coordinator – Technical will report to the Project Coordinator – Enhancing Inclusive Quality Learning (EIQuaL) Project.

Scope and Duties

a) Develop the technical vision of the EIQual project;
b) Develop and design the adaptation of technical approaches to foundational education, inclusive learning, and system strengthening;
c) Integration of gender equality, child rights, and social inclusion in all technical interventions;
d) Provide technical guidance to the Technical Specialists and Ministry of Education counterparts;
e) Oversee the implementation of technical components of the project, ensuring alignment with CPE guidelines and national education strategies;
f) Develop technical work plans and tools in line with the national development plan;
g) Coordinate the development of robust M&E systems to track technical performance and outcomes;
h) Foster collaboration with education sector stakeholders, including CSOs, development partners, and community leaders;
i) Represent the technical team in coordination meetings and technical working groups;
j) Ensure technical activities comply with donor regulations, Save the Children policies, and national standards; and
k) Identify and mitigate technical risks in project implementation;
l) Provide technical oversight for systems capacity components of the EIQuaL project.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s degree in Education, Project Management equivalent; and
c) Master’s degree in Education, Development Studies or equivalent is required.

Minimum Relevant Pre-Job Experience

Seven (7) years of experience in technical leadership roles in education programs.

Desired Competences

a) Proven experience in designing and implementing inclusive education strategies;
b) Strong understanding of GPE frameworks and education system strengthening;
c) Experience working with government systems and in multi-stakeholder environments;
d) Familiarity with foundational learning and community engagement strategies; and
e) Experience in adaptive programming and evidence-based decision-making.

Desirable Personal Attributes

a) Excellent communication, facilitation, and interpersonal skills;
b) Excellent oral and written communication skills in English (professional level proficiency);
c) Commitment to child rights, gender equality, and inclusive education; and
d) Demonstrated ability to mentor and manage technical teams.

4) PROJECT ACCOUNTANT x 1

Reporting Relationship

The Project Accountant will report to the Deputy Project Coordinator – Operations.

Scope and Duties

a) Develop high quality, accurate and neat annual work plan and budget in close collaboration with the technical team;
b) Ensure rigorous follow up on spending against the actual budget and provide monthly Budget Vs Actual reporting to the Project Lead, Project Senior Management Team, and Country Office;
c) Conduct financial analysis of project spending and share findings with Project Coordinator and project Senior Management Team on monthly basis;
d) Ensure follow up with the Project Coordinator and Deputy Project Coordinator to ensure project and partners spend on time;
e) Develop bi-annually budget forecasts per SCI regulations and ensure that these forecasts are neither over- nor under-budgeted;
f) Ensure all financial plans, invoices, reports, and other documents are accurate, timely, and consistent with agency and GPE contract guidelines and regulations;
g) In close coordination with the finance/awards/sub-awards staff, maintain and update all the financial documents (reports, plans) and ensure confidentiality of project financial information;
h) Ensure all project expenditures—contractor/consultant payments, locally-paid staff payroll, etc.—are in compliance with program/donor expectations and guidelines, do not exceed budgets, and are paid for on time;
i) Lead the development and reporting on a quarterly basis;
j) Participate in any reporting to Save the Children in the USA and the Country Office as per SCI policies;
k) Conduct bi-annual financial reviews and share report with Project Coordinator and Country Office; and
l) Liaise closely with the technical staff and the Country Office budget holders and follow up on cost share to the project, ensure all documentation are compliant with GPE regulations.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s Degree in Accountancy, Finance, Business Administration, full ACCA, CIMA, or equivalent; and
c) Master’s degree in Accountancy, Finance or equivalent is an added advantage; and
d) Member of the Zambia Institute of Chartered Accountant.

Minimum Relevant Pre-Job Experience

Seven (7) years’ experience in a managerial position in the NGO, public or private sector.

Desired Competences

a) Demonstrated expertise in accounting, financial planning and management procurement and other management support areas/functions;
b) Demonstrated experience as Finance Manager/Director under USAID funded awards, exceptional understanding and experience with USAID rules and regulations, and procedures including auditing requirements;
c) Previous work experience with Save the Children an added advantage;
d) Knowledge and experience in public health and/or international development, in developing or transitional countries; and
e) Computer skills related to Agresso and other relevant software packages.

Desirable Personal Attributes

a) Excellent interpersonal skills and the demonstrated ability to work in a team setting;
b) Excellent oral and written communication skills; pro-activeness and creative problem solving;
c) Ability to travel extensively to program locations within Zambia and other locations as needed.

5) PROCUREMENT SPECIALIST x 1

Reporting Relationship

The Procurement Specialist will report to the Deputy Project Coordinator – Operations.

Scope and Duties

a) Implement full compliance with existing Minimum Operating Standards (MOS) for logistics management including recommending remedial action and implementing action plans where standards are not currently met;
b) Ensure systems are in place to monitor pipeline and procurement expenditure on a monthly basis and finance monthly payment projections;
c) Coordinate all procurements as per approved processes, systems and procedures;
d) Lead in the development of Framework Agreements and Contracts;
e) Oversee procurement requirements of the program; implement procurement as per approved guidelines, procedures and forms (Purchase Orders, Goods Received Notes);
f) Check and monitor the availability and prices of requested items in the local market; liaise with program staff if procurement must be conducted there;
g) Manage all tender procurements, coordinate and lead in tender evaluations;
h) Ensure that any donor requirements that affect the logistics procedures are notified to staff in time; and
i) Verify the adherence of set policies and procedures regarding warehousing, suppliers’ relations and other upcoming required tasks.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Degree in Supply Chain/Procurement/Logistics or equivalent;
c) A professional qualification in procurement e.g. Diploma in Purchasing and Supply Chain Management / Chartered Institute of Purchasing & Supply or equivalent will be an added advantage;
d) MBA in Supply Chain/General or equivalent is an added advantage; and
e) Member of the Zambia Institute of Purchasing and Supply.

Minimum Relevant Pre-Job Experience

a) Five (5) years of experience in Supply Chain management; and
b) At least three (3) years of experience in supply chain management in INGOs and/or complex / large-scale programmes.

Desired Competences

a) Proven experience in all technical areas of logistics and supply chain, including procurement, transportation and distribution, warehousing and inventory management, fleet management, assets management, etc.;
b) Experience of working with funding from major institutional donors such as GPE, World Bank, SIDA, USAID, ECHO and FCDO;
c) Experience in managing complex sub-contracting activities, especially for high-risk areas such as construction and Cash interventions;
d) Excellent capacity for planning, management and coordination skills, with the ability to organize a high workload composed of diverse, complex tasks and responsibilities; and
e) Experience in specific areas of logistics such as mechanical fleet networks, IT/Communications.

Desirable Personal Attributes

a) Excellent interpersonal skills and the demonstrated ability to work in a team setting;
b) Excellent oral and written communication skills; pro-activeness and creative problem solving; and
c) Ability to travel extensively to program locations within Zambia and other locations as needed.

6) PROJECT ASSISTANT ACCOUNTANT x 1

Reporting Relationship

The Project Assistant Accountant will report to the Project Accountant.

Scope and Duties

a) Perform reconciliations of all bank accounts on a monthly basis;
b) Prepare annual financial report at end of year;
c) Responsible for ensuring that the payments are done accurately, timeously and within budget;
d) Ensure all payments are correctly coded, approved and support documents attached;
e) Ensure that all payments and forms are submitted to the relevant authority before deadlines;
f) Ensure that all cash and non-cash benefit payments and deductions are made;
g) Prepare and submit forecasts and cash flow projections and ensure that management is aware of their implications, ensuring that there are sufficient funds in the current account for payments;
h) Review monthly financial expenditure;
i) Draft monthly cash flow budgets;
j) Assist with developing and monitoring the budgets;
k) Draft financial statements to be submitted to regional office on a monthly basis and assist in drafting ad-hoc financial reports on time and accurately; and
l) Prepare for audit, participate in meetings and assist auditors.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Degree in Accounting or equivalent; and
c) Member of the Zambia Institute of Chartered Accountant.

Minimum Relevant Pre-Job Experience

Three (3) years relevant experience in government projects.

Desired Competences

a) Good computer skills and high proficiency in spreadsheets; and
b) Good knowledge of accounting packages especially Agresso accounting system.

Desirable Personal Attributes

a) Excellent interpersonal skills and the demonstrated ability to work in a team setting; and
b) Excellent oral and written communication skills; pro-activeness and creative problem solving.

7) HUMAN RESOURCE & ADMINISTRATION ASSISTANT x 1

Reporting Relationship

The Human Resource and Administration Assistant will report to the Deputy Project Coordinator – Operations.

Scope and Duties

a) Maintaining proper records of all human resource documents, and ensuring that copies of PIU Office staff are sent to the respective FO while hard copies are placed in the personnel files;
b) Assisting in tracking all training programs and workshops attended by staff in order to keep a record of training data;
c) Responsible for making reservations for accommodation, meetings, and flights;
d) Responsible for receiving goods from suppliers and ensuring that they are handed over to logistics/responsible departments;
e) Monitors the use and maintenance of office equipment and supplies;
f) Maintains an asset register and is responsible for updating it as required;
g) Supports Field Office staff in processing requests for supplies, meetings and any other ancillary services as required;
h) Supporting logistical support and coordination pertaining to consortium activities such as meetings, workshops etc;
i) Working closely with the programme requestor and agree on the Need by Date to ensure that once the service or goods have been delivered, the items are received in the Total Inventory Management System (TIM) or the service is immediately received in Prosave by the Programme Requestor; and
j) Support the Lusaka and other PIU Field Office with supplier registration on prosave to ensure that they are fully integrated into prosave in readiness for usage.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Degree in Human Resource Management or equivalent;
c) Must be a member of Zambia Institute of Human Resource.

Minimum Relevant Pre-Job Experience

Three (3) years’ experience in Office Administration and operationalising HR in a multi-cultural environment.

Desired Competences

a) Excellent technical knowledge on general HR areas;
b) Highly developed cultural awareness and ability to act with credibility, tact and diplomacy;
c) Strong time management skills with an ability to plan ahead and anticipate requirements, problems and obstacles;
d) High level of computer literacy; and
e) Prior experience in meeting/event planning or travel logistics.

Desirable Personal Attributes

a) Self-accountable for making decisions, managing resources efficiently, achieving results and excels in role modelling;
b) Supports the team and partners to deliver on their responsibilities – giving them support to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;
c) Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters;
d) Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines; and
e) Ability to maintain strong confidentiality, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.

8) GENDER SPECIALIST x 1

Reporting Relationship

The Gender Specialist will report to the Deputy Project Coordinator – Technical.

Scope and Duties

a) Lead the development and implementation of the Education Sector Gender Strategy and its operational plan;
b) Provide technical input into project design, ensuring gender and inclusion are integrated across all components;
c) Conduct and oversee the Gender Status Analysis to inform Ministry priority areas and project interventions;
d) Support the development of user-friendly guidelines for SRGBV referral and case management systems;
e) Develop tools and frameworks for institutional gender mainstreaming;
f) Capacity building of Ministry of Education staff, mentor school administrators, and teachers on disability inclusion, gender-responsive pedagogy and safeguarding;
g) Facilitate orientation sessions on child safeguarding and SRGBV prevention and response;
h) Work on strategies to bring out-of-school children back into the education system;
i) Provide technical support to ensure alignment with national gender frameworks and international standards (e.g., SDG 4.5);
j) Develop gender-sensitive indicators and contribute to the project’s results framework; and
k) Advocate for institutionalization of gender policies within the MOE.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s Degree in Education / Gender Studies / Development Studies or equivalent; and
c) Master’s degree is an added advantage.

Minimum Relevant Pre-Job Experience

Minimum five (5) years of experience in gender mainstreaming within the education sector or development programs.

Desired Competences

a) Proven experience in implementing gender strategies and safeguarding frameworks;
b) Strong understanding of SRGBV, inclusive education, and disability inclusion;
c) Experience working with government systems and multi-stakeholder environments;
d) Strong understanding of gender frameworks and education sector reforms;
e) Familiarity with GPE-funded projects and gender-responsive sector planning; and
f) Knowledge of child protection and safeguarding protocols.

Desirable Personal Attributes

9) TEACHER KNOWLEDGE AND PRACTICE COMPONENT COORDINATOR x 1

Reporting Relationship

The Teacher Knowledge and Practice Technical Lead will report to the Deputy Project Coordinator – Technical.

Scope and Duties

a) Lead the development and implementation of the Education Sector Gender Strategy and its operational plan;
b) Provide technical input into project design, ensuring gender and inclusion are integrated across all components;
c) Conduct and oversee the Gender Status Analysis to inform Ministry priority areas and project interventions;
d) Support the development of user-friendly guidelines for SRGBV referral and case management systems;
e) Provide technical oversight for systems capacity components of the EIQual project;
f) Develop tools and frameworks for institutional gender mainstreaming;
g) Capacity building of Ministry of Education staff, mentor school administrators, and teachers on disability inclusion, gender-responsive pedagogy and safeguarding;
h) Work on strategies to bring out-of-school children back into the education system;
i) Provide technical support to ensure alignment with national gender frameworks and international standards (e.g., SDG 4.5);
j) Promote awareness of gender issues through community engagement and multimedia campaigns;
k) Develop gender-sensitive indicators and contribute to the project’s results framework;
l) Represent EIQual project in relevant technical working groups and policy forums; and
m) Support Ministry Staff in the implementation of child safeguarding guidelines within the program cycle, including identifying and addressing risks to children that are caused/exacerbated by programme design and intervention.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor of Arts Degree in Education or equivalent; and
c) Master’s degree in Education or equivalent is an added advantage.

Minimum Relevant Pre-Job Experience

Five (5) years of experience in developing teacher training manuals, implementation and management of education programmes in Zambia or similar contexts.

Desired Competences

a) Strong analytical and conceptual skills, and the ability to think and plan strategically;
b) Well-developed negotiation and communication skills, including experience negotiating and working collaboratively within schools, with school directorates and staff, and local partners;
c) Technical expertise in teaching and learning components (pedagogy), including literacy and numeracy and reading and mathematics sub-skills;
d) Strong understanding of strategies to promote Inclusive education, including LSEND, gender-responsive teaching and learning processes and environments;
e) Ability to analyse complex data in a technical area and to summarize and communicate this in ways that are accessible to a range of audiences and cultures;
f) Experience of working in a matrix-managed context and collaborating with a range of colleagues at different levels in the project structure;
g) Ability to advocate to government and other stakeholders on key issues relating to education access and quality of learning, especially for girls and children with Disabilities; and
h) Experience and expertise in training of teachers, both ECE and primary, including coaching and mentoring approaches, target setting and benchmarking.

Desirable Personal Attributes

10) LEARNING ENVIRONMENT AND MATERIAL COMPONENT COORDINATOR x 1

Reporting Relationship

The Learning Environment and Material Technical Lead will report to the Deputy Project Coordinator – Technical.

Scope and Duties

a) Lead the technical and implementation elements of the project approaches relating to improved teaching and learning environment, ensuring availability of TLMs both in schools and teacher resource centers;
b) Ensure TLMs are aligned with national curriculum and enhanced monitoring of teaching and learning processes at school level;
c) Provide technical guidance and lead implementation on provision of Teaching and Learning Materials (TLMs) in schools and teacher resource centres including TLMs for LSEND;
d) Harmonization of Assessment tools and training of ECE and Lower primary teachers in the utilization of assessment tools;
e) Provide support to track learner performance and absenteeism’s working with the district and school management;
f) Ensure school libraries and District libraries are stocked with supplementary reading materials which are age-appropriate and contextually relevant;
g) Through regular joint monitoring and support visits to schools and project activities, work with provincial and local Ministry staff to continually monitor the teaching and learning processes;
h) Be up to date on relevant global and regional education policy and programming with a focus on foundational education, relevant teaching and learning resources and appropriate learner assessment tools including for LSEND;
i) Contribute to the documentation and learning from the project, ensuring methods are used to capture the feedback from teachers and school management and communities around successes and barriers to foundational learning;
j) Collaborate effectively with key colleagues in GPE funded programs including those in Foundational learning circles, forge partnerships with key networks amongst others;
k) Represent EIQual project in relevant education networks with a focus on TLMs and learner assessments for learning outcomes at age ten (10); and
l) Support Ministry Staff in the implementation of child safeguarding guidelines within the program cycle, including identifying and addressing risks to children that are caused/exacerbated by programme design and intervention.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor of Arts Degree in Education or equivalent; and
c) Master’s degree in Education or equivalent is an added advantage.

Minimum Relevant Pre-Job Experience

Five (5) years of experience in Teacher Learning Material development and tools to track learner absenteeism and performance in Zambia or similar contexts.

Desired Competences

Desirable Personal Attributes

11) MONITORING AND EVALUATION (M&E) SPECIALIST x 1

Reporting Relationship

The Monitoring and Evaluation Specialist (M&E) will report to the Deputy Team Lead – Technical.

Scope and Duties

a) Develop and implement a comprehensive M&E framework aligned to the National M&E and Ministry of Education M&E frameworks;
b) Integrate gender- and disability-responsive indicators into M&E tools and systems;
c) Design and refine indicators, data collection tools, and reporting templates in line with the National M&E and Ministry of Education M&E frameworks;
d) Oversee development of digital data collection tools supporting EMIS and school-level reporting;
e) Facilitate learning reviews, midterm and final evaluations, and dissemination of findings;
f) Support data use for decision-making at national, provincial, and district levels;
g) Promote knowledge sharing and peer learning among stakeholders;
h) Strengthen M&E capacity at decentralized levels;
i) Lead MEAL sections in donor reports, including annual progress assessments;
j) Ensure compliance with GPE reporting requirements and Save the Children MEAL policies; and
k) Contribute to safeguarding and SEAH risk monitoring through M&E systems.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s Degree in Demography, Public Policy or equivalent; and
c) Master’s degree in the relevant field or its equivalent will be an added advantage.

Minimum Relevant Pre-Job Experience

Seven (7) years’ experience in M&E roles within large-scale education or development programs.

Desired Competences

a) Experience working with government ministries, especially education;
b) Experience with GPE-funded or similar multilateral education initiatives; and
c) Commitment to inclusive education, gender equality, and child safeguarding.

Desirable Personal Attributes

a) Excellent interpersonal skills and the demonstrated ability to work in a team setting;
b) Excellent oral and written communication skills; pro-activeness and creative problem solving; and
c) Ability to travel extensively to program locations within Zambia and other locations as needed.

12) SYSTEMS CAPACITY SPECIALIST x 1

Reporting Relationship

The Systems Capacity Specialist will report to the Deputy Project Coordinator – Technical.

Scope and Duties

a) Lead the design and implementation of strategies to strengthen education systems at national, provincial, and district levels;
b) Support institutional capacity development in data generation, utilization and management for improved decision making and service delivery;
c) Ensure alignment with national education sector plans and GPE systems transformation goals;
d) Provide technical oversight for systems capacity components of the EIQual project;
e) Develop tools and frameworks for institutional assessments and capacity building;
f) Monitor progress and adapt strategies based on evidence and stakeholder feedback;
g) Provide technical guidance and lead implementation on the use of EMIS assessment data by increasing the capacity of MoE staff and key users of the learning assessment system on data utilization;
h) Capacity building and mentoring for Ministry of Education staff, Statistical officers and data champions in data generation and utilization;
i) Lead the integration of the school-based information systems to EMIS; and
j) Facilitate the sharing of experience and learning about the educational approaches around ICT and systems improvement.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s degree in Education, Public Administration, Development Studies, or equivalent;
c) Master’s degree in the relevant field will be an added advantage.

Minimum Relevant Pre-Job Experience

Five (5) years of experience in education systems strengthening or institutional capacity development.

Desired Competences

a) Proven experience working with government systems and multi-stakeholder environments;
b) Strong analytical and conceptual skills, and the ability to think and plan strategically;
c) Strong understanding of GPE frameworks and education sector reforms;
d) Experience with digital strategies to promote data generation, utilization and learning;
e) Ability to analyse complex data in a technical area and to summarize and communicate this in ways that are accessible to a range of audiences and cultures;
f) Computer proficient and able to operate within an administratively self-sufficient environment.

Desirable Personal Attributes

a) Excellent interpersonal skills and the demonstrated ability to work in a team setting;
b) Excellent oral and written communication skills; pro-activeness and creative problem solving; and
c) Ability to travel extensively to program locations within Zambia and other locations as needed.

13) PROVINCIAL PROJECT COORDINATORS x 6

Reporting Relationship

The Provincial Project Coordinators will report to the Teacher Knowledge and Practice Lead.

Minimum Relevant Pre-Job Experience

Five (5) years of experience in education project coordination, preferably in donor-funded programs.

Desired Competences

a) Strong understanding of Zambia’s education system, EMIS, and foundational learning strategies;
b) Experience in gender-responsive and inclusive education programming;
d) Excellent facilitation, training, and interpersonal skills;
e) Strong analytical and report writing skills;
f) Proven experience working with government systems and multi-stakeholder environment;
g) Strong analytical and conceptual skills, and the ability to think and plan strategically;
h) Commitment to team working and have good interpersonal relationship skills.

Desirable Personal Attributes

Scope and Duties

a) Coordinate the rollout of project activities across districts within the province;
b) Support implementation of interventions under the four pillars:
Learning Environment and Materials; Teacher Knowledge, Practice, and Professionalization; System Capacity and Performance and Gender-Responsive and Inclusive Education;
c) Liaise with District Education Board Secretaries (DEBS), school management teams, and other stakeholders;
d) Maintain and update the education database and ensure accurate data capture;
e) Liaise with the Deputy Project Coordinator – Operations regarding timely project implementation and ensuring issues and risks are timely communicated;
f) Support training on ICT integration, disability screening, and safeguarding;
g) Working with Gender Specialist, promote awareness of gender issues through community engagement and multimedia campaigns;
h) Equally liaise with the Deputy Project Coordinator – Technical for all technical guidance for the project, to align with implementation and ensure quality;
i) Represent EIQual project in relevant technical working groups and provincial committees;
j) Engage with community leaders, CSOs, and local education groups to promote inclusive education;
k) Support initiatives to reintegrate out-of-school children and promote child safeguarding;
l) Support Ministry Staff at the Provincial and District level in the implementation of child safeguarding guidelines within the program cycle, including identifying and addressing risks to children that are caused/exacerbated by programme design and intervention; and
m) Ensure that project activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.

Required Academic and Professional Qualifications

a) Grade twelve (12) School Certificate;
b) Bachelor’s Degree in Education, Social Work, Development Studies or equivalent; and
c) Master’s Degree in Education, Social Work, Development Studies or equivalent is an added advantage.

14) PROJECT OFFICERS x 2

Reporting Relationship

The Project Officer will be reporting to the Deputy Coordinator – Operations.

Scope and Duties

a) Coordinate and compile the preparation of annual work plans and budgets for assigned regions;
b) Preparation and tracking of activity budgets and expenses;
c) Compile implementation reports in assigned Districts and Provinces;
d) Collaborate with other specialists in effectively and efficiently delivering on project mandate;
e) Ensure a flow of regular and complete information on the status of the activities planned and implemented;
f) Manage the organization of conferences, seminars, workshops, training sessions and meetings in collaboration with the technical support of specialists;
g) Check the status of the project on daily basis in assigned Districts;
h) Draft and disseminate project-related communication, including emails, memos, activity guidelines and timelines; and
i) Perform other duties as assigned by the immediate supervisor as part of the implementation of the project.

Required Academic and Professional Qualifications

a) Grade 12 certificate;
b) Degree in Economics, Business Administration, Human Management, Development Studies, Project Management or equivalent; and
c) Master’s degree in the relevant field equivalent will be an added advantage.

Desirable Personal Attributes

a) Strong organizational, planning, and coordination HRA, Business Administration and Development Studies;
b)
c) Excellent communication and interpersonal skills;
d) Ability to work effectively in a team and independently; and
e) Ability to work under pressure and meet deadlines.

15) PROJECT DRIVER x 4

Reporting Relationship

The Project Driver will report to the Human Resource and Administration Assistant.

Scope and Duties

a) Drive office staff and any other visitors as assigned;
b) Responsible for all office vehicles;
c) Ensure that all vehicles are roadworthy at all times;
d) Follow up fuel account for office vehicles and carry out fuel reconciliation;
e) Prepare monthly vehicle analysis report;
f) Responsible for routine vehicle maintenance inspection checks;
g) Ensure that all vehicles are clean at all times;
h) Assisting in making payments as well as bank withdrawals and deposits;
i) Ensuring timely statutory vehicle payments such as road taxes, vehicle insurance and fitness are affected;
j) Regular and accurate updating of vehicle log books;
k) Monitoring vehicle performance; and
l) Preparation of the monthly personal usage of vehicles.

Required Academic and Professional Qualifications

a) Grade 12 certificate;
b) Valid clean driver’s license – Class C; and

Minimum Relevant Pre-Job Experience

Five (5) years of experience working in reputable organization.

Desired Competences

Skills of minor vehicle repair.

HOW TO APPLY

Interested candidates are invited to submit both hard copy applications below, and soft copy applications to the address:

Email: eiqualjobs@gmail.com

The Permanent Secretary – Administration
Ministry of Education
Corner of Chimanga and Mogadishu Roads
P.O. Box 50093
Lusaka.

Note:

All applications must reference the positions being applied for;
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Late applications received after the closing date will not be considered; and
Only shortlisted candidates will be contacted.

CLOSING DATE

5th December 2025, 17:00 hours

To apply for this job email your details to eiqualjobs@gmail.com

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